Type in 'email signature' in the search bar, and click that option from the drop-down menu. Click the settings gear in the top right corner. Choose the signature you want to insert from the drop-down list. Open and sign into Outlook in your browser. There is also the option to create a transport rule in Office 365 with the append disclaimer action, and only apply it to that shared mailbox. In the untitled email message, go to the ribbon bar. You could get the users to create an additional signature in Outlook for the shared mailbox address, however that would require them selecting the signature in the drop-down menu. Open Outlook and then click "New Email" in the ribbon bar to create a blank email message.Ģ. To change the signature or to insert one if you don't have a default, do this:ġ. If you configured Outlook with a default signature for each of your email accounts, the signature should automatically appear when you start a new, blank email message. How to add a signature to an email in Outlook
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